success story

success story

This is how Cushman & Wakefield – Tampa stays organized despite managing more than 75 deals at a time

“We really wanted something that was user-friendly because we have a wide range of people on our team, and not everyone is advanced with computers,” Chloe said. “But I have no IT background, and I’ve found it really easy to go into the back end and customize things. It’s also very easy for us to manipulate and organize large amounts of information, which helps us keep a cleaner and more accurate database, predict market trends, and see how things have changed over the years.”

Company snapshot

Founded

1978

Location

Tampa, FL

Key benefit

Organization

Success story snapshot

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The Cushman & Wakefield – Tampa Self Storage and Capital Markets Advisory Group works in a fast-paced environment.

“We’re working on more than 75 deals at a time between proposals, listings, and deals we have under contract,” said Chloe Strada, head of the strategic advisory program for the brokerage’s Self-Storage Group.

Fortunately, Rethink CRM—Buildout’s client relationship management platform purpose-built for commercial real estate—empowers Chloe and her team to stay organized, despite the overwhelming volume.

“There’s no way we could keep track of everything we’re doing without Rethink,” Chloe said. “There’s just no way.”

Because Rethink CRM stores key data in a single location, it empowers Chloe and her team to more easily uncover strategic market insights.

“It’s our job to be market experts,” Chloe said. “Because we’re tracking our deals from the time they’re a proposal to the closing, we’ve been able to see what our list price to close price ratios are, which types of deals are sitting on the market for long periods, and how cap rates change.”

Cushman & Wakefield – Tampa then uses these insights to help clients and prospects successfully navigate their market.

“Sometimes, people have unrealistic pricing expectations,” Chloe explained. “When we can come to them and back up our recommendations or underwriting with proof from our own deals—rather than some third-party self-storage report—it improves our credibility.”

Rethink CRM also gives brokers and staff easy access to the information they need to keep deals moving forward.

“We track every part of our deals in Rethink, so if someone has a question, nine times out of 10, the answer is in Rethink,” Chloe said. “It’s really a central hub for all of that critical information.”

For example, Rethink CRM’s dashboards empower the team to quickly analyze how they’re progressing toward their goals.

“We have a dashboard we pull up every week during our Monday morning meetings,” Chloe said. “It allows us to track the status of our deals, and it gives us a really great snapshot of where we’re at for the year.”

That increased visibility allows agents and employees to see exactly what they need to accomplish as the year progresses.

“Having that reminder that we need to hit X number, or we’re not going to hit our goals has been very helpful,” Chloe said. “It ensures we’re all accountable and prevents things from falling through the cracks.”

In the past, they evaluated progress using spreadsheets—with less-than-stellar results.

“We used to run through all of our deals in Excel during our Monday morning meetings,” Chloe said. “I can’t imagine doing that now. Rethink has made it so much easier.”

So, what made using Excel so challenging?

“There wasn’t as much accountability, we weren’t tracking everything we should have been, and remembering to keep your spreadsheet updated was difficult,” Chloe explained. “We were also always keeping track of things in four different places. You’d have some information in Excel, some in your calendar, some in Word… now, I realize that’s a huge waste of time.”

In addition to wasting time, it made reporting unnecessarily difficult.

“It’s impossible to pull data that’s useful when you have so many sources of information,” Chloe said. “It’s a pain to try and consolidate that.”

Using Rethink CRM, however, they can quickly and easily see critical deal data and make important decisions based on forward-looking analyses.

“It allows us to see our gross fees for the year and what months were hot, which isn’t always easy to know because when a deal closes, it starts many months before that. If there are four months left in the year and we get a deal today, that might not close until next year,” Chloe said.

But despite Rethink CRM’s powerful capabilities, its design is intuitive enough for even the least tech-savvy users to operate.

“We really wanted something that was user-friendly because we have a wide range of people on our team, and not everyone is advanced with computers,” Chloe said. “But I have no IT background, and I’ve found it really easy to go into the back end and customize things. It’s also very easy for us to manipulate and organize large amounts of information, which helps us keep a cleaner and more accurate database, predict market trends, and see how things have changed over the years.”

Part of what makes Rethink CRM so easy to use is its configurability. Instead of forcing users to adopt new workflows that match the system’s setup, users can adjust the platform to support their current processes.

“Self storage is very unique. For example, the way it’s underwritten is different than the way you’d underwrite an apartment building or office space,” Chloe said. “We customized the fields that track financial information to accommodate that. Without that capability, this kind of tool wouldn’t be effective for us.”

And anytime Chloe and her team need help to get the most out of Rethink CRM, they know they can quickly get the support they need.

“The Client Success team has been great,” Chloe said. “Everyone’s really helpful and easy to work with. They’re very responsive whenever we have any questions.”

Overall, Chloe summed up her experience with Rethink CRM in five simple words: “It just makes life easier.”

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